Wedding Planning Tip

The Importance of Timelines

Every great coordinator prepares a timeline to put her clients’ nerves at ease, calm the vendors, and conduct an organized event. A timeline is the bloodline of any event. Its purpose is to eliminate stress of the vendors, bride, family members and all the team players. Almost anyone can mock a timeline, but an expert takes into consideration two main things: vendors and flexibility.

Assertiveness is an important characteristic of a coordinator, however, being flexible and going with the flow is crucial when in the moment. Anything can happen behind the scenes, so by taking the basics of the timeline and adjusting throughout the event takes experience, and lots of it!

Here are a few tips when creating your own timeline:

1. Be flexible. The day will not run minute by minute as planned. Knowing that at the end of the day you will be married is all that matters.
2. Communicate. The importance of communicating with your vendors is key. Certain vendors like to load in particular times to fit their schedule. Just ask.
3. Meet with your coordinator and photographer/videographer the week of your wedding. You have to love your coordinator and photographer/videographer. This team will be with you all day. Their personalities have to click and match your style. They will be key players throughout the event.
4. Include everyone. Double check that you have included every vendor and family member on the timeline (including each person’s name). You may know everyone involved but your mom might have never met your groom’s grandmother. Don’t forget to put the bridal party line-up, including first and last name. This helps your DJ and keeps the bridal party organized. It’s a nice touch to list the title of all songs played (first dance, etc.).
5. List emergency phone numbers. Delivery crews and cell phone numbers are a must the day of the wedding. If the limo driver doesn’t show up, you will have their number right there at your fingertips. If you cannot afford a professional, it is important to send out your timeline to your vendors 3-4 weeks prior to your event. The night of the rehearsal plan on 15-20 copies for your bridal party and family. And hire a professional, so you can relax and enjoy your wedding day.

Everyone will be impressed with your organization for a smooth day. Relax, stay calm, and enjoy your well-planned day.


Tonya J. Shadoan
Circle City Planners
Owner
317-716-7643
www.circlecityplanners.com
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